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July 22, 2013 Board Meeting Agenda

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NOTICE OF MEETING

NOTICE IS HEREBY GIVEN that the Triunfo Sanitation District Board of Directors will hold a regular meeting at 5:15 p.m. on Monday, July 22, 2013, in the Film & Lecture Room, Oak Park Library, 899 N Kanan Road, Oak Park, CA.

AGENDA

The agenda is posted at least 72 hours preceding the Board meeting, and contains all items on which Board action will be allowed pursuant to Government Code Section 54954.2. Action will be taken on unanticipated items only when an emergency (as defined in Section 54956.5) exists or as otherwise allowed under Section 54954.2(b).

An opportunity for members of the public to briefly address the Board on items not on the agenda is provided at the beginning of each meeting. Persons wishing to comment on agenda items should complete a blue speaker card and submit it (preferably before the meeting) to the Clerk. The Chair will then recognize them at the appropriate time. Once recognized, persons should step to the podium, clearly state their name for the record, and address the item being considered in as brief, clear and concise a manner as possible.

1. Roll Call

2. Pledge of Allegiance

3. Amendments to the Agenda

4. Approval of Minutes – June 24, 2013.

5. Public Comments – At this time, the public may address the Board on any item not appearing on the agenda which is subject to the jurisdiction of the Board. Persons wishing to address the Board should fill out a comment card and submit it to the Clerk of the Board prior to the meeting. All comments are subject to a five minute time limit. If a significant number of speaker cards are submitted, in the interest of time, the Chair can adjust the speaker time accordingly.

PRESENTATION – (Item 6 only)

6. Presentation by Representative from Crown Castle Regarding Modification to Cell Tower to Install Remote Radio Head Units

CONSENT ITEMS – (Items 7 through 12) Matters listed under Consent Items are considered to be routine and are normally approved by one motion. If discussion is requested by a member of the Board on any item, or if a member of the public wishes to comment on an item, that item may be removed from Consent Items for separate action.

7. Request for Reappropriation of Funds in the Fiscal Year 2014 Adopted Budget for the Conifer Tank Replacement Project (222901) that were Initiated in Fiscal Year 2013 but not Completed

     a. Approve reappropriation of funds in Fiscal Year 2014 in the amount of $263,307 for the Conifer Tank Replacement Project (222901).

8. Change Order No. 9 to TSD Contract No. 10-006 – Lash Construction (Conifer Tank Replacement Project

     a. Ratify Change Order No. 9 to TSD Contract No. T10-006, Lash Construction, Inc., for the Conifer Tank Replacement Project, to add 16 calendar days to the contract for a projected completion date of July 31, 2013. The cost of the contract remains unchanged at $5,964,535.82.

9. Change Order No. 1 to TSD Contract No. T12-006 – JDML, Inc. (Conifer Tank Replacement Project

     a. Ratify Change Order No. 1 to TSD Contract No. T12-006, JDML, Inc., for the Conifer Tank Replacement Project, to add 15 working days to the contract for a total of 55 working days for the project. The cost of the contract remains unchanged at $87,721.

10. Amendment No. 4 to TSD Contract No. T11-012 – AECOM Technical Services Inc., Engineering Services (Conifer Tank Replacement Project)

     a. Authorize the Chair to sign Contract No. T11-012-4 amending Contract No. T11-012 with AECOM Technical Services, Inc., to extend the time to August 31, 2013. The cost of the contract remains unchanged at $114,100 to complete the tasks.

11. Manhole Cover and Water Valve Box Raising

     a. Authorize the following budget adjustments for completion of the necessary manhole cover and water valve box raising work associated with the street paving project currently underway in Oak Park:

        1. Increase the wastewater budget (221400) by $30,360.

        2. Increase the potable water budget (222400) by $59,549.

12. Encroachment Agreement between Triunfo Sanitation District and Verizon Wireless

     a. Authorize the District Manager to execute Verizon's encroachment agreement on behalf of Triunfo Sanitation District.

REPORTS – (Items 13 and 14)

13. Oak Canyon Update

     a. Project Update
     b. Public Outreach Program Update

14. Report from Standing Subcommittees
     • Benchmarking Steering Committee Notes from July 15, 2013

ACTION ITEMS – (Items 15 through 17)

15. Customer Outreach Classes

     a. Consider the educational outreach options offered by the September 28 Oak Park Landscape Committee event, as well as the class offerings from the four instructors described in the Board letter, and direct staff accordingly.

16. TSD Customer Newsletter

     a. Review the draft of the customer newsletter;

     b. Advise staff of any desired changes; and

     c. Approve production and mailing of the newsletter once any requested changes have been made.

17. Schedule Workshop for Automated Meter Read Program

     a. Discuss scheduling a workshop in September for a presentation regarding the Automated Meter Read Program, and direct staff accordingly.

INFORMATION ITEMS – (Items 18 through 28)

18. Investment Report – June 2013

19. Disbursements – June 2013

20. Preliminary Revenue & Expense Report – June 2013

21. Water Conservation Report

22. Water Conservation Rebate Update

23. Oak Park Water Service Update

24. TSD Website – Google Analytics Report

25. Water Supply Conditions Report

26. Oak Park Water Service Customer Survey - Paperless Billing Option

27. Annual Water Quality Reports 2011 and 2012

28. Future Meetings, Seminars and Conferences:
     • Joint Powers Authority meeting August 5, 5 p.m., Las Virgenes
     • VCSDA meeting August 6, 6:00 p.m., McCrea Ranch Thousand Oaks
     • CASA 58th Annual Conference, August 21 – 24, San Diego
     • TSD Board meeting August 26, 5:15 p.m., Oak Park Library
     • CSDA Annual Conference, Sept. 16 – 19, Monterey

NEW BUSINESS – (Item 29 only)

29. Discussion

     a. Board Members
     b. District Manager
     c. Legal Counsel

30. Future Agenda Items – RFP for Wastewater and Water Services; Recycled Water System Expansion; Reserve Policy; Possible Use of Toland Biosolids Facility; Energy Audit; Study to Evaluate Biosolids Reuse Options; Sewer Lateral Replacement Loans.

31. Reports on Outside Meetings/Conferences

32. Adjournment

July 22, 2013 Adopted Minutes