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January 25, 2016 Board Meeting

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NOTICE OF MEETING

NOTICE IS HEREBY GIVEN that the Triunfo Sanitation District Board of Directors will hold a regular meeting at 5:15 p.m. on Monday, January 25, 2016, in the Film & Lecture Room, Oak Park Library, 899 N Kanan Road, Oak Park, CA.

AGENDA

The agenda is posted at least 72 hours preceding the Board meeting, and contains all items on which Board action will be allowed pursuant to Government Code Section 54954.2. Action will be taken on unanticipated items only when an emergency (as defined in Section 54956.5) exists or as otherwise allowed under Section 54954.2(b).

An opportunity for members of the public to briefly address the Board on items not on the agenda is provided at the beginning of each meeting. Persons wishing to comment on agenda items should complete a blue speaker card and submit it (preferably before the meeting) to the Clerk. The Chair will then recognize them at the appropriate time. Once recognized, persons should step to the podium, clearly state their name for the record, and address the item being considered in as brief, clear and concise a manner as possible.

1.      Call to Order and Roll Call

2.      Pledge of Allegiance

3.      Amendments to the Agenda

4.      Approval of MinutesDecember 14, 2015.

5.     Public Comments - At this time, the public may address the Board on any item not appearing on the agenda which is subject to the jurisdiction of the Board. Persons wishing to addreess the Board should fill out a comment card and submit it to the Clerk of the Board prior to the meeting. All comments are subject to a five minute time limit. If a significant number of speaker cards are submitted, in the interest of time, the Chair can adjust the speaker time accordingly.  

BOARD OF DIRECTORS REORGANIZATION (Item 6 only)

6.      Election of Calendar Year 2016 Chair and Vice Chair

  1. CONSENT ITEMS – (Items 7 through 9) Matters listed under Consent Items are considered to be routine and are normally approved by one motion. If discussion is requested by a member of teh Board on any item, or if a member of the public wishes to comment on an item, that item may be removed from Consent Items for separate action.

7.      Reaffirmation of the Current District Investment Policy

8.      Triunfo Sanitation District Fiscal Year 2015-16 (FY 2016) Budget Schedule

9.      Triunfo Sanitation District Fiscal Year 2015 Comprehensive Annual Financial Report (CAFR)

REPORTS – (Items 10 and 11)

10.    Report from Standing Subcommittees

11.    Emergency Water Conservation Update Report

ACTION ITEMS – (Items 12 through 23)

  1. 12.    Calendar Year 2016 Standing Committees

    1. 13.    Calendar Year 2016 Ad Hoc Committees and Other Board Appointments
      1.         
    2. 14.   Presentation of Hydraulic Model for the Oak Park Water System by KEH & Associates
    3. 15.   Amendment No. 1 to TSD Contract No. T14-002 - KEH & Associates - Hydraulic Model for the Oak Park Water System

16.   Contract No. T-16-001 - Raftelis Financial Consultants, Inc. - Potable Water Rate Study

17.   Conduct Public Hearings for Proposed Modifications to TSD Ordinances No. TSD-66(Revisede) and No. TSD-92

18.  Schedule Public Hearing for Adopting TSD Ordinance No. TSD-93

19.  TSD Resolution T16-002 Adopting State Water Efficiency Landscape Ordinance

    1. 20.   Special District Committee Request to Obtain Support to Pursue Separate and Individual Representation on the Ventura Regional Sanitation District Board of Directors
    2. 21. VRSD Staffing
    3. 22. Water Allotment Status
    4. 23.  Hardship Waiver Requests
    5.  
    6. INFORMATION ITEMS – (Items 24 through 33)

      It is recommended the Board receive and file the Information Items.

    7.  

      24.    Investment Report – December 2015

    8.  

    9. 25.    Disbursements – December 2015

       

      26.    Revenue & Expense Report – December 2015

       

      27.    Oak Park Water Service Update

    10.  

      28.    Water Conservation Report

       

      29.    Manhole Rehabilitation and Assessment Program

       

      30.    Water Supply Conditions Report

    11.  

      31.    Oak Park School District Super Saturday Event – Plans for Triunfo Sanitation District Participation

    12.  

      32.    National Award for Outstanding Financial Reporting from Government Finance Officers Association – 2014 Comprehensive Annual Financial Report

 33.    Future Meetings, Seminars and Conferences:

  • Joint Powers Authority special meeting January 27, 5:30 p.m., Las Virgenes
  • Joint Powers Authority meeting February 1, 5:00 p.m., Las Virgenes
  • VCSDA Annual Meeting February 2, 6 p.m., The Tower Club, Oxnard
  • TSD Board meeting February 22, 5:15 p.m., Oak Park Library
  • CASA Washington DC Conference February 22 – 25
  • ACWA Washington DC Conference February 23 - 25

NEW BUSINESS – (Item 34 only)

34.    Discussion

 a.      Board Members

 b.      District Manager

 c.      Legal Counsel

35.    Future Agenda Items – Calleguas’ defective pipe litigation and impacts to TSD; Potable Water Rate Study; Stop Gap Insurance Coverage; Presentation regarding CSDA Membership

36.    Reports on Outside Meetings/Conferences

37.    Adjournment

In compliance with the Americans with Disabilities Act, if you need special accommodation/assistance to participate in a District event, please call the CA Relay Service TDD line at 1-800-735-2929 or the Clerk of the Board at 805-658-4642. Notification prior to the meeting will enable the District to make reasonable arrangements to ensure accessibility to participate. Copies of individual reports may be requested from the Clerk of the Board at 805-658-4642 or viewed on the website at www.triunfosanitation.com.