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May 22, 2017 Board Meeting

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NOTICE OF MEETING

NOTICE IS HEREBY GIVEN that the Triunfo Sanitation District Board of Directors will hold its Regular Meeting on Monday, May 22, 2017, 5:15 p.m. at the Oak Park Library (Film & Lecture Room 102), 899 N. Kanan Road, Oak Park, California. The business to be transacted is as follows:

A G E N D A

The Board agenda is posted at least 72 hours preceding the Board meeting, and contains all items on which Board action will be allowed pursuant to Government Code Section 54954.2. Action will be taken on unanticipated items only when an emergency (as defined in Government Code Section 54956.5) exists or as otherwise allowed under Government Code Section 54954.2(b). In compliance with the Americans with Disabilities Act, if you need special accommodation/assistance to participate in a District event, please call the California Relay Service TDD line at (800) 735-2929 or the Clerk of the Board at (805) 658-4642 at least 48 hours prior. Notification prior to the meeting will enable the District to make reasonable arrangements to ensure accessibility to participate. Copies of individual reports may be requested from the Clerk of the Board or viewed on the District’s website, www.triunfosanitation.com.

1. Call to Order, Roll Call

2. Pledge of Allegiance

3. Agenda Review (General Manager/Board of Directors) - Consider and approve, by majority vote, minor revisions to the Board agenda items or related attachments and any item added to, removed from, or continued from the Board agenda.

4. Public Comment (Items not on the agenda – 5 minute limit) - In accordance with Government Code Section 54953(a), this is an opportunity for members of the public to briefly address the Board on items NOT on the agenda. Persons wishing to comment on agenda items should complete a speaker card and submit it (preferably before the meeting) to the Clerk. The Chairman will then recognize them at the appropriate time. Once recognized, persons should step to the podium, clearly state their name and address for the record, and address the item being considered in as brief, clear, and concise a manner as possible.

PRESENTATION (Item 5 only)

5. Recognition of Director Steven Iceland for Seven Years of Service to the Triunfo Sanitation District.

CONSENT ITEMS (Item 6 only)Matters listed under Consent Items are considered to be routine, non-controversial, and are normally approved by one motion. If discussion is requested by a member of the Board on any Consent item, or if a member of the public wishes to comment on an item, that item may be removed from Consent Agenda for separate action.

6. Approval of Minutes: April 24, 2017 Regular Meeting

ACTION ITEMS (Items 7 through 14)

7. Sewer Service Charges for Collection on Tax Rolls:  It is recommended the Board:

a. Accept the reports listing parcels to be placed on the tax rolls for collection in FY 2017-18 (Exhibits A & B);

b. Set 5:15 p.m. on June 26, 2017, at the Oak Park Library, 899 N. Kanan Road, Oak Park, as the time and place for a hearing to be held on said reports; and

c. Direct staff to notify by mail each person to whom any parcel listed on Exhibit B is assessed: 1) the District's proposal to have service charges for FY 2017-18 collected on the tax rolls; 2) the time and place of the hearing for the proposed assessment report; and 3) publish a notice of the report filing and the time and place of the hearing.

 8. Sewer Connection Fee Adjustment:

It is recommended the Board adopt Resolution No. TSD 2017-005 authorizing the automatic sewer connection fee increase for the TSD area in the amount of $13,200 and $2,875 for the Bell Canyon Assessment area effective July 1, 2017.

9. Notification of Sewer Rate Increase to Property Owners:

It is recommended the TSD Board provide direction to staff for public notification of the upcoming sewer rate increases for FY 2018.

 10. Amendment No. 3 to TSD Contract No. T14-002 – KEH & Associates, Inc.:

It is recommended the Board:

1) Authorize the Chair to sign Contract T14-002-3 amending contract T14-002 with KEH & Associates to:

a. Approve a contract budget increase of $158,550 and a revised not to exceed amount of $543,026; and

b. Extend the contract term to June 30, 2018, to facilitate continued work on the development of the Capital Improvement design projects and design of the vacuum and grinder pump systems for the Variable Grade Gravity Sewer System; and

c. Approve a budget adjustment in the amount of $158,550 to the WW CIP budget for FY2016-2017.

2) Provide staff with alternative direction.

 11. Review of Director Vacancy Packet and Timeline for Future Appointment to District Board:

It is recommended your Board review the attached documentation and timeline and provide direction for any requested changes.

 12. Ballot for 2nd Runoff Election of a Special District Alternate Member to the Ventura Local Agency Formation Commission (LAFCo):

1) Vote for one of the two candidates to the Ventura Local Agency Formation Commission (LAFCo) for runoff election of a Special District Alternate Member;

2) Authorize the Chair to sign the ballot; and

3) Direct staff to email the ballot to the Ventura LAFCo Executive Director before the June 2, 2017 deadline.

 13. Request by Director Orkney – Discussion of Board Involvement with AWA-VC:

Discuss and determine TSD Board member participation on AWA Ventura County committees.

 14. Request by Director Orkney – Discussion of the Conflict of Interest Policy:

Discuss the potential replacement of the current TSD Conflict of Interest Policy with a new policy modeled after the current JPA Conflict of Interest Policy. Click here for attachments.

INFORMATION AGENDA (Items 15 through 24) – It is recommended the Board receive and file the following items:

15. Revised Wastewater Five-Year Capital Improvement Plan

16. Disbursements: April 2017

17. Investment Report: April 2017

18. Revenue & Expense Report: April 2017

19. Oak Park Water Service Update

20. Water Conservation Report: April 2017

21. Statewide Water Supply Conditions Report: May 11, 2017

22. Water Conservation Customer Rebate Program

23. TSD Website – Google Analytics Report

24. Future Meetings, Seminars and Conferences:

  • May 24, 4:30 p.m. – Finance Committee (Oak Park Library)
  • June 5, 5:00 p.m. – JPA Meeting (LVMWD, Calabasas)
  • June 6, 5:30 p.m. – VCSDA Bi-Monthly Meeting (PVRPD’s Freedom Center)
  • June 15, 7:15 a.m. – AWA-VC WaterWise Breakfast (Courtyard, Oxnard)
  • June 15, 5:30 p.m. – Special Meeting/Budget Workshop (TBD)
  • June 26, 5:15 p.m. – TSD Board Meeting (Oak Park Library)
  • Aug 22 - 24 – CASA Annual Conference (San Diego)
  • Sep 24 - 28 – VCSDA Annual Conference (Monterey)

ORAL REPORTS – (Items 25 through 28)

25. Standing Committee Reports:

a. Finance Committee

b. Recycled Water/Pure Water Project Committee

c. Public Outreach/Communications Committee

26. Board Member Comments - This is an opportunity for Board members to briefly comment on matters they deem appropriate to the business of TSD. A Board member may ask a question of staff for clarification, make a brief announcement, or make a brief report on his or her own activities related to the TSD. A Board member may also provide a reference to staff or other resources for factual information, or request staff to report back to the Board at a subsequent meeting concerning a matter related to TSD business. The Board may also direct staff to place a matter of business on a future TSD Board agenda.

27. Reports on Outside Meetings/Conferences

28. General Manager, Legal Counsel Comments - Brief announcements/report on General Manager, Legal Counsel, and TSD workforce activities.

CLOSED SESSION – (Item 29 only)

29. CONFERENCE WITH LEGAL COUNSEL – ANTICIPATED LITIGATION – Government Code § 54956.9(d)(4)

The Board will meet with Legal Counsel to discuss the possible initiation of litigation pursuant subdivision (d) paragraph (4) of Section 54956.9. One case.

ADJOURNMENT: Adjourn to next Special Meeting to be held on Thursday, June 15, 2017 at 5:30 p.m. at a location to be determined.