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March 26, 2018 Board Meeting

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NOTICE OF MEETING

NOTICE IS HEREBY GIVEN that the Triunfo Sanitation District Board of Directors will hold its Regular Meeting on Monday, March 26, 2018, 5:15 p.m. at the Oak Park Library (Film & Lecture Room 102), 899 N. Kanan Road, Oak Park, California. The business to be transacted is as follows:

A G E N D A

The Board agenda is posted at least 72 hours preceding the Board meeting, and contains all items on which Board action will be allowed pursuant to Government Code Section 54954.2. Action will be taken on unanticipated items only when an emergency (as defined in Government Code Section 54956.5) exists or as otherwise allowed under Government Code Section 54954.2(b). In compliance with the Americans with Disabilities Act, if you need special accommodation/assistance to participate in a District event, please call the California Relay Service TDD line at (800) 735-2929 or the Clerk of the Board at (805) 658-4642 at least 48 hours prior. Notification prior to the meeting will enable the District to make reasonable arrangements to ensure accessibility to participate. Copies of individual reports may be requested from the Clerk of the Board or viewed on the District’s website, www.triunfosanitation.com.

  1. 1.   Call to Order, Roll Call
  2. 2.   Pledge of Allegiance
  3. 3.   Agenda Review (General Manager/Board of Directors)

Consider and approve, by majority vote, minor revisions to the Board agenda items or related attachments and any item added to, removed from, or continued from the Board agenda.

  1. 4.  Public Comment (Items not on the agenda – 5 minute limit)

In accordance with Government Code Section 54953(a), this is an opportunity for members of the public to briefly address the Board on items NOT on the agenda. Persons wishing to comment on agenda items should complete a speaker card and submit it (preferably before the meeting) to the Clerk. The Chairman will then recognize them at the appropriate time. Once recognized, persons should step to the podium, clearly state their name and address for the record, and address the item being considered in as brief, clear, and concise a manner as possible.

CONSENT ITEMS (Items 5 through 7) – Matters listed under Consent Items are considered to be routine, non-controversial, and are normally approved by one motion. If discussion is requested by a member of any of the Board on any Consent Item, or if a member of the public wishes to comment on an item, that item may be removed from Consent Agenda for separate action.

  1. 5.    Approval of Minutes: February 26, 2018 Regular Meeting
  2. 6.  Authorize the Chair of the Triunfo Sanitation District Board to Approve Minor Modifications to the TSD Website

It is recommended the Board:

  1. Discuss the option to allow the Chair of the Board to review and approve minor website changes; and
  2. Authorize the Chair of the Board to approve minor changes to the District website; or
  3. Provide staff with direction.
  1. 7.   District Opposition to State of California SB 623 – Prescribing a Statewide Tax on Water

It is recommended the Board approve the Chair to sign the attached letters and direct staff to send them to the State officials listed within the letter.

ACTION ITEMS (Items 8 through 14)

  1. 8.   Ordinance No. TSD-200 (Revision of TSD 2) – Sanitary Sewer Ordinance Proposed Sewer Service Fee Rate Increase

It is recommended the Board:

  1. Conduct the first reading, by title only, of proposed Ordinance No. TSD-200, that will increase the sewer service fee within the TSD Service Area to 9.0% for the next two fiscal years and makes minor modifications to the fee structure; and
  1. Schedule a public hearing and Board action on May 22, 2018, to conduct the second reading, by title only, and consider adoption of Ordinance No. TSD-200; and
  1. Direct staff to mail notice of the public hearing to the addresses to which the District customarily mails parcel owner sewer service bills to so that said notice is received at those addresses no later than 45 days before the May 22, 2018, hearing date (by April 6, 2018); and
  1. Direct staff to publish on May 8 and May 15, 2018, notices in the Ventura County Star, a newspaper of general circulation published and circulated in the District, providing a summary of this Ordinance and noticing a May 22, 2018, public hearing to consider adoption of this Ordinance.
  1. 9.   TSD Contract No. T18-001 With Stephen’s Video & Photography

It is recommended that the Board review and approve proposed Contract No,T18-001 with Stephen’s Video & Photography to provide videotaping and related services for the remaining TSD Board meetings in fiscal year 2017-2018 and all TSD Board meetings in fiscal year 2018-2019.

  1. 10.  Communications Site Lease Agreement With Verizon Wireless At the Kilburn Water Reservoir Site, TSD Contract No. T18-002

It is recommended the Board:

  1. Approve and authorize the General Manager to sign the lease agreement and Memorandum of Lease (Exhibit C) for TSD Contract No. T18-002 with Los Angeles SMSA Limited Partnership, dba Verizon Wireless, for the purpose of operating a telecommunications facility at the Kilburn Water Reservoir; and
  2. Direct staff to forward the signed and notarized agreement to Verizon for execution; or
  3. Provide staff with direction.
  1. 11.  Discuss Participation in the JPA Legislative Lobbying Efforts in Support of the Las Virgenes-Triunfo Pure Water Project in Washington, D.C.

It is recommended the Board:

  1. Discuss and designate the Board member(s) to represent the Board of Directors with the JPA’s lobbying efforts in support of the Las Virgenes-Triunfo Pure Water Project in Washington, D.C., or
  2. Provide staff with alternative direction.
  1. 12.  Call for Nomination – Ventura LAFCO Countywide Oversight Board – Member Representing Independent Special Districts

It is recommended the Board:

  1. Receive the Ventura LAFCo letter of March 13, 2018, calling for nominations to the Countywide Oversight Board;
  2. If desired, adopt a Resolution nominating a candidate to the Ventura LAFCo Countywide Oversight Board; and
  3. Authorize the General Manager to transmit the Resolution and required documents to Ventura LAFCo.
  4. Or, provide alternate direction to staff as appropriate.
  1. 13.  Triunfo Sanitation District Board’s Receipt of Revenue and Expense Report

It is recommended the Board:

  1. Discuss the Board’s preference for receiving the Revenue and Expense Report; or
  2. Provide staff with alternative direction.
  1. 14.  Triunfo Sanitation District Appointments to Ad Hoc Committee to Meet with Ventura Regional Sanitation District

It is recommended that the Board appoint two representatives to serve on an Ad Hoc Committee to meet with the VRSD Personnel and Finance Committee for analysis of the proposed cost plans.

INFORMATION AGENDA (Items 15 through 25) – It is recommended the Board receive and file the following items:

15.  TSD – Recycled Water Demand by Customer FY14-present

  1. 16.  Disbursements: February 2018
  1. 17.  Investment Report: February 2018
  1. 18.  Oak Park Water Service Update
  1. 19.  Water Conservation Report:February 2018
  1. 20.  Statewide Water Supply Conditions Report: March 11, 2018
  1. 21.  TSD Website – Google Analytics Report
  1. 22.  Water Conservation Customer Rebate Program
  1. 23.  Future Meetings, Seminars and Conferences:
  • Apr. 2, 5:00 p.m. - JPA Meeting (at LVMWD)
  • Apr. 3, 5:30 p.m. - VCSDA April Meeting, Thousand Oaks
  • Apr. 8-12 - JPA Lobbying for Pure Water Project, Washington, D.C.
  • Apr. 11 - CASA WateReuse California Public Policy Forum, Sacramento
  • Apr. 23, 5:15 p.m. - TSD Regular Board Meeting (Oak Park Library)
  • May 7-10 - ACWA Spring Conference, Monterey
  1. 24.  Revenue & Expense Report: February 2018
  1. 25.  FY 2019 Contract Services Hourly Rates – Draft

ORAL REPORTS (Items 26 through 29)

26.  Standing Committee Reports:

    1.        A.  Finance Committee
    2.        B.  Recycled Water / Pure Water Project Committee
    3.        C.  Public Outreach / Communications Committee
  1. 27.  Board Member Comments

This is an opportunity for Board members to briefly comment on matters they deem appropriate to the business of TSD. A Board member may ask a question of staff for clarification, make a brief announcement, or make a brief report on his or her own activities related to the TSD. A Board member may also provide a reference to staff or other resources for factual information, or request staff to report back to the Board at a subsequent meeting concerning a matter related to TSD business. The Board may also direct staff to place a matter of business on a future TSD Board agenda.

  1. 28.  Reports on Outside Meetings/Conferences
  2. 29.  General Manager, Legal Counsel Comments

NEW BUSINESS (Item 30 only)

  1. 30.  Future Agenda Items

CLOSED SESSION – (Item 31 only)

  1. 31.  CONFERENCE WITH LEGAL COUNSEL – EXISTING LITIGATION

Pursuant to Government Code § 54956.9, subdivision (a) – Triunfo Sanitation District v. New Mission, LLC, Superior Court of the State of California, County of Ventura, Case No. 56-2017-00499222-CU-OR-VTA

ADJOURNMENT: Adjourn to next Regular Meeting to be held on Monday, April 23, 2018 at 5:15 p.m. at the Oak Park Library.