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September 24, 2018 Board Meeting

NOTICE OF MEETING

NOTICE IS HEREBY GIVEN that the Triunfo Sanitation District Board of Directors will hold its Regular Meeting on Monday, September 24, 2018, 5:15 p.m. at the Oak Park Library (Film & Lecture Room 102), 899 N. Kanan Road, Oak Park, California. The business to be transacted is as follows:

*REVISED* A G E N D A

The Board agenda is posted at least 72 hours preceding the Board meeting, and contains all items on which Board action will be allowed pursuant to Government Code Section 54954.2. Action will be taken on unanticipated items only when an emergency (as defined in Government Code Section 54956.5) exists or as otherwise allowed under Government Code Section 54954.2(b). In compliance with the Americans with Disabilities Act, if you need special accommodation/assistance to participate in a District event, please call the California Relay Service TDD line at (800) 735-2929 or the Clerk of the Board at (805) 658-4642 at least 48 hours prior. Notification prior to the meeting will enable the District to make reasonable arrangements to ensure accessibility to participate. Copies of individual reports may be requested from the Clerk of the Board or viewed on the District’s website, www.triunfosanitation.com.

1.Call to Order, Roll Call

  1. 2. Pledge of Allegiance
  2. 3. Agenda Review (General Manager/Board of Directors)

Consider and approve, by majority vote, minor revisions to the Board agenda items or related attachments and any item added to, removed from, or continued from the Board agenda.

  1. 4. Public Comment (Items not on the agenda – 5 minute limit)

In accordance with Government Code Section 54953(a), this is an opportunity for members of the public to briefly address the Board on items NOT on the agenda. Persons wishing to comment on agenda items should complete a speaker card and submit it (preferably before the meeting) to the Clerk. The Chairman will then recognize them at the appropriate time. Once recognized, persons should step to the podium, clearly state their name and address for the record, and address the item being considered in as brief, clear, and concise a manner as possible.

CONSENT ITEMS (Item 5 only) – Matters listed under Consent Items are considered to be routine, non-controversial, and are normally approved by one motion. If discussion is requested by a member of any of the Board on any Consent Item, or if a member of the public wishes to comment on an item, that item may be removed from Consent Agenda for separate action.

  1. 5. Approval of Minutes:  August 27, 2018 Regular Meeting

ACTION ITEMS(Items 6 through 13)

6.  Indirect Cost Allocation Plan Proposal from Ventura Regional Sanitation District for TSD Contract No. T15-003

It is recommended the Board:

  1. Accept the report from VRSD; and
  2. Discuss and approve the revised Indirect Cost Allocation Plan methodology; or
  3. Provide staff with alternative direction
  1. 7. Discussion of TSD Email and Combined Agency Signature Line

Chris Theisen, Ventura Regional Sanitation District General Manager will report back on the previous discussion.

 8. Biennial Review of Triunfo Sanitation District’s Conflict of Interest Code; Proposed Minor Amendments

It is recommended the Board:

  1. Approve and Adopt TSD Resolution No. 2018-004, establishing the 2018 Conflict of Interest Code.
  2. Direct District staff to file the VRSD 2018 Conflict of Interest Code proposed amendments with the Ventura County Board of Supervisors for approval.
  3. Direct District staff, upon approval of Ventura County Board of Supervisors, to promulgate the 2018 Conflict of Interest Code and ensure that Form 700 Statements of Economic Interests are filed appropriately by the designated staff persons.

 9.  Resolution No. TSD 2018-005 to Change the District Name

     It is recommended that the Board review and approve TSD Resolution No. TSD 2018-005 to change the District name to Triunfo Water District.

10. Adopt Resolution No. TSD 2018-006 Records Retention Policy

It is recommended the Board review and approve TSD Resolution No. 2018-006 establishing a Records Retention Policy

 11.  Update: Director Vacancy Timeline for Future Appointment

It is recommended that the Board receive and file the report.

 12. Selection of Vice Chair to Triunfo Board of Directors

Discuss and select a Vice Chair to the Triunfo Sanitation District Board.

 13.  California Friendly Lanscape Training

Discuss October 20, 2018 training class and provide staff direction.

INFORMATION AGENDA (Items 14 through 22) – It is recommended the Board receive and file the following items:

  1. 14.  Disbursements: August 2018
  2. 15.   Investment Report: August 2018
  3. 16.  TSD Website – Google Analytics Report
  4. 17.  Water Conservation Customer Rebate Program
  5. 18.  Oak Park Water Service Update
  6. 19.  Water Conservation Report: August 2018
  7. 20.  Statewide Water Supply Conditions Report: September 5, 2018
  8. 21.   Revenue & Expense Report: August 2018
  9. 22. Future Meetings, Seminars and Conferences:
  • Oct. 1, 5:00 p.m. - JPA Meeting (at LVMWD)
  • Oct. 2, 5:30 p.m. - VCSDA Bi-Monthly Meeting, TBD
  • Oct. 18, 7:15 a.m. - AWA WaterWise Breakfast Program, Thousand Oaks
  • Oct. 22, 5:30 p.m. - TSD Regular Board Meeting ( Oak Park Library)
  • Oct 24, 6:00 p.m. - TSD Special Meeting (Oak Park Library)

ORAL REPORTS – (Items 23 through 26)

  1. 23. Standing Committee Reports:

A.  Finance Committee

B.  Recycled Water / Pure Water Project Committee

C.  Public Outreach / Communications Committee

D.  Ad Hoc Committee

24. Board Member Comments

This is an opportunity for Board members to briefly comment on matters they deem appropriate to the business of TSD. A Board member may ask a question of staff for clarification, make a brief announcement, or make a brief report on his or her own activities related to the TSD. A Board member may also provide a reference to staff or other resources for factual information, or request staff to report back to the Board at a subsequent meeting concerning a matter related to TSD business. The Board may also direct staff to place a matter of business on a future TSD Board agenda.

  1. 25. Reports on Outside Meetings/Conferences
  2. 26. General Manager, Legal Counsel Comments

NEW BUSINESS – (Item 27 only)

  1. 27. Future Agenda Items

CLOSED SESSION – (Item 28 and 29)

  1. 28. CONFERENCE WITH LEGAL COUNSEL – EXISTING LITIGATION

Pursuant to Government Code § 54956.9, subdivision (a) – Triunfo Sanitation District v. New Mission, LLC, Superior Court of the State of California, County of Ventura, Case No. 56-2017-00499222-CU-OR-VTA.

  1. 29.  CONFERENCE WITH LEGAL COUNSEL – POTENTIAL / ANTICIPATED LITIGATION

Pursuant to Government Code § 54956.9, subdivision (d) (One case).

ADJOURNMENT: Adjourn to next Regular Meeting to be held on Monday, 
October 22, 2018 at 5:15 p.m. at the Oak Park Library.