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March 25, 2019 Board Meeting

NOTICE OF MEETING

 NOTICE IS HEREBY GIVEN that the Triunfo Sanitation District Board of Directors will hold its Regular Meeting on Monday, March 25, 2019, 5:15 p.m. at the Oak Park Library (Film & Lecture Room 102), 899 N. Kanan Road, Oak Park, California.  The business to be transacted is as follows:

A G E N D A

The Board agenda is posted at least 72 hours preceding the Board meeting, and contains all items on which Board action will be allowed pursuant to Government Code Section 54954.2. Action will be taken on unanticipated items only when an emergency (as defined in Government Code Section 54956.5) exists or as otherwise allowed under Government Code Section 54954.2(b). In compliance with the Americans with Disabilities Act, if you need special accommodation/assistance to participate in a District event, please call the California Relay Service TDD line at (800) 735-2929 or the Clerk of the Board at (805) 658-4642 at least 48 hours prior. Notification prior to the meeting will enable the District to make reasonable arrangements to ensure accessibility to participate. Copies of individual reports may be requested from the Clerk of the Board or viewed on the District’s website, www.triunfosanitation.com.

1. Call to Order, Roll Call

2. Pledge of Allegiance

3. Agenda Review (General Manager/Board of Directors)

Consider and approve, by majority vote, minor revisions to the Board agenda items or related attachments and any item added to, removed from, or continued from the Board agenda.

4. Public Comment (Items not on the agenda – 5 minute limit)

In accordance with Government Code Section 54953(a), this is an opportunity for members of the public to briefly address the Board on items NOT on the agenda. Persons wishing to comment on agenda items should complete a speaker card and submit it (preferably before the meeting) to the Clerk. The Chairman will then recognize them at the appropriate time. Once recognized, persons should step to the podium, clearly state their name and address for the record, and address the item being considered in as brief, clear, and concise a manner as possible.

CONSENT ITEMS (Items 5 through 6) – Matters listed under Consent Items are considered to be routine, non-controversial, and are normally approved by one motion.  If discussion is requested by a member of any of the Board on any Consent Item, or if a member of the public wishes to comment on an item, that item may be removed from Consent Agenda for separate action.

5. Approval of Minutes: February 25, 2019 Regular Meeting; March 16, 2019 Special Meeting

        6. Crown Castle/T-Mobile Request for Telecommunications Facility CUP Renewal at the Kilburn Site

It is recommended that the Board approve the General Manager to sign the Letter of Authorization and the Discretionary Permit Application, where applicable, for the Conditional Use Permit as requested by County Planning.

ACTION ITEMS (Items 7 through 11)

7. Revisions to Ordinance No. TSD-101 – Board Compensation and Expense Reimbursement

It is recommended the Board:

  1. Conduct the first reading, by title only, of proposed revisions to Ordinance No. TSD-101, prescribing the policies and provisions for Board member compensation and reimbursement procedures; and
  2. Schedule a public hearing and Board action on April 22, 2019, to conduct the second reading, by title only, and consider adoption of Ordinance No. TSD-101; and
  3. Direct staff to publish on April 15, 2019, a notice in the Ventura County Star, a newspaper of general circulation published and circulated in the District, providing a summary of this Ordinance and noticing a April 22, 2019, public hearing to consider adoption of this Ordinance; or
  4. Provide staff with direction.

ORDINANCE NO. TSD-101 (Adopted 4/22/19) ESTABLISHING POLICIES AND PROCEDURES FOR BOARD MEMBER COMPENSATION AND EXPENSE REIMBURSEMENT

 8. Goals and Objectives for Fiscal Year 2019-2020

It is recommended the Board approve the following list of goals based on the Board review and input:

  1. Update rate studies for District’s three (3) enterprises
  2. Continued implementation and update of TSD CIP
  3. Continue in the development of the Pure Water Project
  4. Implement enhanced VRSD budget management tracking plan
  5. Develop ongoing enhanced Public Outreach Program
  6. Continue to evaluate opportunities for enhanced TSD organizational structure
  7. Implementation of the District name change
  8. Initiate Benchmarking Study
  9. Evaluate future website improvements
  10. Maintain compliance with all regulatory requirements
  11. Evaluate the cost/benefit of doing manual billing of Waste Water Customers instead of placing them on the County of Ventura Tax Rolls
  12. Enhance public outreach by utilizing and expanding the email accounts of District customers

 

9. Website Related Issues for Triunfo Water and Sanitation District

It is recommended the Board:

  1. Consider potential domain names for Triunfo Water and Sanitation District and direct staff accordingly; and
  2. Approve staff’s plans for creating the new, “single agency” identity on the District’s website.

 10. CSDA Board of Directors Call for Nominations, Seat B

It is recommended the Board:

  1. Receive the California Special Districts Association (CSDA) letter of February 15, 2019, calling for nominations to fill California Special Districts Association for the Coastal Region Seat B; and
  2. If desired, nominate a regular member to the CSDA Board of Directors and complete the Nomination Form with the Board’s candidate for the Board of Directors of the California Special Districts Association for the Coastal Region Seat B; and
  3. Adopt Resolution No. TSD 2019-002 Confirming Nomination for California Special Districts Association Board of Directors; and
  4. Authorize the District Manager to transmit the required documents to CSDA before the April 17, 2019 deadline; or
  5. Provide alternate direction to staff as appropriate.

11. FY 2018-19 Additional Budget Appropriations Related to the Triunfo/Las Virgenes JPA and Direction on a Process for Future Budget Adjustments Related to the JPA

It is recommended the Board:

  1. Approve a supplemental appropriations of $230,000;
  2. Direct staff to implement a process that allows the Triunfo Board to adjust the Triunfo budget soon after JPA makes adjustments;
  3. Approve a supplemental appropriation of $943,674;
  4. Direct staff to revisit the current rate analysis.

INFORMATION AGENDA (Items 12 through 24) – It is recommended the Board receive and file the following items:

12. Update on TSD Property Insurance

13. Update on Woolsey Fire FEMA Claim

        14. Task Timeline for Triunfo Sanitation District's Name Change

        15. TSD Organization Charts

        16. Disbursements: February 2019

17. Investment Report: February 2019

18. TSD Website – Google Analytics Report

19. Water Conservation Customer Rebate Program

20. Oak Park Water Service Update

21. Water Conservation Report: February 2019

22. Statewide Water Supply Conditions Report: March 19, 2019

23. Revenue & Expense Report: February 2019

24. Future Meetings, Seminars and Conferences:

  • Mar 27, 12 p.m. – AWA/CCWUC Educational Luncheon Program, Camarillo 
  • Mar 28, 5:00 p.m. – Special JPA Meeting, Oak Park Library

  • Mar 30, 9:00 a.m. – Residential Turf Removal Class/Fair, Oak Park

  • Mar 31-Apr 4 – JPA/TSD Pure Water Project Lobby Trip, D.C.

  • Apr 1, 5:00 p.m. – JPA Meeting (at LVMWD)

  • Apr 2, 5:00 p.m. – VCSDA Dinner Meeting, TBD

  • Apr 7-10 – 2019 Special District Leadership Academy, San Diego

  • Apr 19, 7:00 a.m.- 1:00 p.m. – AWA Annual Water Symposium, Oxnard

  • Apr 22, 5:15 p.m. – TSD Regular Board Meeting, Oak Park Library

  • Apr 24, 8:30 a.m – 4 p.m. – Human Resrouces Boot Camp Class, Simi Valley

  • Apr 25, 8:30 a.m – 4 p.m. – Financial Management Class, Simi Valley

  • Apr 28, 10:00 a.m. – 4 p.m. - Westlake Village Community Street Festival

  • Apr 29, 5:00 p.m. – JPA Meeting (at LVMWD)

  • May 7-10 – ACWA 2019 Spring Conference, Monterey

  • May 16, 7:30 a.m. – AWA WaterWise Breakfast Meeting, TBD

 

 ORAL REPORTS (Items 25 through 28)

25. Standing Committee Reports:

A. Finance Committee

B. Recycled Water / Pure Water Project Committee

C. Public Outreach / Communications Committee

D. Ad Hoc Committee

       26. Board Member Comments

This is an opportunity for Board members to briefly comment on matters they deem appropriate to the business of TSD. A Board member may ask a question of staff for clarification, make a brief announcement, or make a brief report on his or her own activities related to the TSD.  A Board member may also provide a reference to staff or other resources for factual information, or request staff to report back to the Board at a subsequent meeting concerning a matter related to TSD business. The Board may also direct staff to place a matter of business on a future TSD Board agenda.

27. Reports on Outside Meetings/Conferences

28. General Manager, Legal Counsel Comments

NEW BUSINESS (Item 29 only)

29. Future Agenda Items

CLOSED SESSION – (Item 30 only)

30. CONFERENCE WITH LEGAL COUNSEL – EXISTING LITIGATION

Pursuant to Government Code § 54956.9, subdivision (a) – Triunfo Sanitation District v. New Mission, LLC, Superior Court of the State of California, County of Ventura, Case No. 56-2017-00499222-CU-OR-VTA.

ADJOURNMENT:  Adjourn to the next Regular Meeting to be held on Monday, April 22, 2019 at 5:15 p.m., at the Oak Park Library.